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Events

Once your calendars are set up, anyone with access can add events. If you're transitioning from a Helios calendar, you can import your events.

Create EventsLink to this section

If you're in a group with access, you can create and manage events. Levels 9 and 10 administrators can create and manage events for all calendars in the site.

Quickly create a basic event, as follows:

  1. Go to Add-Ons > Calendar > All Events.
  2. Click +New Event.
  3. In the dropdown, select the calendar that will show your event.
  4. Type to name the event.
    • This will appear as a level 1 heading on your public events page.
  5. Pick the date and time for the event to start and end.
    • Select the All Day checkbox if your event will span one or multiple days.
    • Administrators manage the time zone for the calendar.
  6. In the dropdown, select if your event will repeat and enter its recurrence details.
    • Recurring events publish a companion Series Overview page that summarizes the series details and links to other dates in the series.
    • To use RSVPs with recurring events, enter the Until date for the events.
  7. Click Create.
  8. In the Featured column, click the icon to show the event on the default view of the public events page.
    • See events that are not featured using the All Events filter on the public events page.

Publish the event to see it on the public events page.

Optional Event Details

In addition to the quick-start event creation, you can enter optional details for your event.

Description and Image

  • Use the mini-WYSIWYG, including dependency manager and a source code editor, to enter and format the event description.
  • Choose an image that will show with the event details.
    • Images should have square proportions and 500 pixels minimum.
    • If your event does not have an image, the public events page will display your theme color and a calendar icon.
  • Type to enter a short written description (alt text) of the event image.

Organizer

  • In the dropdown, select the organizer of the event.
    • If you have access, you can add an organizer using +Add New.

Event Categories

Event categories help sort and filter within Modern Campus CMS and on your public events page.

  • Select or create categories for your event.
    • When a category is changed, republish the event to automatically update all events that use that category.
    • If you have access, you can add a category by typing in the category search box.

Location

  • In the dropdown, select the location of the event.
    • If you have access, you can add a location using +Add New.
  • Type to enter a room at your location. Room number will show on your public events page with the location.
    Location room number
  • Paste a valid URL (for example, a virtual meeting).
    • Type to label the button for the link, which will show on the public events page.

Tickets and Cost

  • In the dropdown, select the cost of the event.
    • Enter a price or price range and currency.
    • Exclude price (No Price) or show tickets with the label "Free."
  • Paste a valid URL (for example, a ticket payment or reservation site).
    • Type to label the button for the link, which will show on the public events page.

Attendees and Registration

  • Select "Yes" for RSVP to add a registration link to your public event details page.
  • Set the maximum number of attendees.
    • When your attendees reach the maximum number, the registration link is automatically removed from the event.
    • If an attendee cancels, their seat is added back to the number available.
  • Select the date and time that the registration period will start and end.
    • Defaults to today through the start of the event.
  • Select to enable automated emails for this event.
    • Email Option: For automated emails, choose to use the email address and name:
      • of the event organizer,
      • set by the system in settings ,or
      • enter a custom name and email.
    • Notify on RSVP: Select to email the owner of the chosen Email Option when attendees register and cancel. Attendee verifications are also managed in Calendar > RSVP.

PublishLink to this section

By default, only levels 9 and 10 administrators can publish events. Administrators can assign approval rights to other users.

If your user sent an approval request, click the filename for the event to directly approve and publish. You can also,

  1. Go to Add-Ons > Calendar > Pending Approval.
  2. In the Featured column, select the icon to filter the event as featured the public events page.
    • See events that are not featured in the All Events view of the public events page.
  3. Click the filename for the event.
  4. Review the event details.
  5. Click Publish.
  6. Click the final check icons for spelling and links.
  7. Click Publish to see the event on your public events page (and in Calendar > All Events).

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